General background
The EU Anti-Corruption Initiative in Ukraine (EUACI) is the European Union’s technical support program in the area of anti-corruption in Ukraine, co-funded and implemented by the Ministry of Foreign Affairs in Denmark. The overall objective of the EUACI is to achieve significant progress in preventing and countering corruption, ensuring the coherence and systemic anti-corruption activities of state and local self-government bodies, and to empower civil society and citizens to contribute to the combatting of corruption, as well as the proper process of Ukraine’s post-war recovery. The program runs till April 2027.
High Anti-Corruption Court (HACC) is one of the key partners of the EUACI, playing a crucial role in delivering fair justice in corruption cases. As part of this cooperation, the EUACI supports HACC’s IT capacity building, ensuring the court has the necessary infrastructure to operate efficiently and securely.
The Court has identified a need to expand its internal data storage and backup capacity due to the growing number of automated workplaces and increasing volumes of operational data. To ensure uninterrupted IT operations, protect critical information, and securely store audio and video recordings of court hearings, HACC has formally requested support for the procurement of a high-performance data management system. The requested solution includes a rack-mount NAS server, 12 enterprise-grade SATA hard drives, and 2 ECC memory modules. Detailed technical specifications are provided in Appendix 1: Particular Conditions and Technical Specifications to this TOR. The new system will improve data security, prevent storage shortages, and strengthen HACC’s overall operational capacity.
HACC is a beneficiary for the procurement. The contracting authority is the Ministry of Foreign Affairs of Denmark, EUACI.
Objective
The objective of acquiring the data management system is to expand and modernize HACC’s centralized data storage and backup capabilities to support new and existing automated workplaces for judges, assistants, and court clerks. The solution will ensure uninterrupted operation of HACC’s IT infrastructure, protect critical data, provide reliable storage for virtual machine backups, and support secure storage of audio and video recordings of court sessions, thereby enhancing information security and minimizing the risk of data loss.
Scope of work and Deliverables
The scope of work covers the supply and delivery of a high-performance data management system to expand and modernize the High Anti-Corruption Court’s centralized data storage and backup infrastructure. The Supplier shall provide all necessary hardware and documentation for operational use by HACC’s IT department.
- Supply of Equipment:
The Contractor shall supply the following components in full compliance with the technical specifications outlined in Appendix 1: Particular Conditions and Technical Specifications:
- 1 rack-mount NAS data management server suitable for enterprise-level operations.
- 12 enterprise-grade 3.5″ SATA hard drives designed for high performance and reliability.
- 2 DDR4 ECC Unbuffered DIMM 16 GB memory modules compatible with the supplied NAS server.
All equipment must be new, unused, and from official distribution channels.
- Delivery and Transfer of Equipment:
- Deliver all hardware to the designated HACC location in Kyiv, Ukraine.
- Ensure secure packaging, transportation, and handover to the authorized HACC representative.
- Provide delivery documentation, warranty certificates, and technical datasheets.
- Compliance with Technical Requirements:
The supplied system must meet or exceed the performance, compatibility, and reliability requirements specified in Appendix 1.
- Warranty and Technical Support
The Contractor shall:
- Provide manufacturer warranty for all equipment, covering defects in materials and workmanship.
- Provide information on available post-warranty support options, if applicable.
- Documentation
The Contractor shall deliver:
- User manuals and technical documentation.
- Warranty and service information.
- Any configuration or installation guides supplied by the manufacturer.
- Acceptance of Deliverables:
Acceptance will occur after:
- Verification by HACC’s authorized representative that all equipment has been delivered in full and in working condition.
- Confirmation by HACC’s authorized representative that specifications match Appendix 1.
- Signing of the acceptance certificate by EUACI’s authorized representative.
Note: Installation and configuration service not including to the scope, as HACC’s IT staff will perform the deployment and configuration, as they possess the necessary competencies.
Budget, timeframe, and location
The maximum budget for the procurement is EUR 13,500.
The implementation period is 45-60 days from the date of contract signing.
The supplier may request an advance payment of up to 30% of the total cost after signing the contract, and the rest 70% as a post-payment after fulfilment of the contract.
Payments will be made in UAH at the NBU exchange rate on the date of invoice.
How to apply
The deadline for submitting the proposal is December 26, 2025, 17.00 Kyiv time.
The proposal shall be submitted in the format provided in Appendix 1 Particular Conditions and Technical Specifications and Appendix 2 Contract Price.
Prices must be quoted in EUR, including costs of delivery to the HACC premises, all duties and taxes applicable, and excluding VAT. The EUACI has a VAT exemption as an international technical assistance program.
The EUACI Procurement Plan and Registration Card are available on the official website of the Cabinet of Ministers of Ukraine.
The proposal shall include filled and signed appendixes and should be submitted within the above deadline to [email protected], cc to [email protected], indicating the subject line: “HACC DMS”.
You will receive an auto-reply from the [email protected] mailbox when the offer has been received. If you do not receive an auto-reply, your offer was not received and you should contact the EUACI by phone.
Bidding language: English.
Any clarification questions regarding the terms of reference should be addressed to [email protected], not later than December 19, 2025, 17.00 Kyiv time.
Evaluation criteria
The open local tender procedure is recommended to ensure transparency, competition and cost-effectiveness. Under this procedure, the supplier will be selected on the basis of full compliance with the technical specifications and the most advantageous price. This approach ensures that the selected supplier is both technically competent and cost-effective.
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