Terms of Reference
Supply and Delivery of IT Equipment for Integrity Cities
The European Union Anti-Corruption Initiative in Ukraine (EUACI) Phase II is the biggest European Union (EU) support programme in the area of anti-corruption in Ukraine, co-funded and implemented by the Ministry of Foreign Affairs of Denmark on behalf of the EU.
The overall objective of the EU Anti-Corruption Initiative Phase II is to improve the implementation of Ukraine’s anti-corruption policy by supporting the key anti-corruption state institutions: strengthening oversight of reform implementation by Parliament; and at the national and local level supporting civil society, investigative media, business and local governments, thus substantially improving Ukraine’s overall performance in the fight against corruption.
The six integrity cities with which the EUACI has entered into a partnership under its Component 2 are Chernivtsi, Chervonohrad, Nikopol, Zhytomyr, Mykolaiv and Mariupol. Application of anti-corruption tools in selected integrity cities aimed at increased transparency and accountability of local administration.
This specific assignment concerns the EUACI’s support at the local level (cities) by providing IT equipment to support different activities of Integrity Cities.
The contracting authority is the Ministry of Foreign Affairs of Denmark, EUACI, hereinafter referred to as the Customer.
The beneficiaries are Chernivtsi City Council, Chervonohrad City Council, Nikopol City Council, Zhytomyr City Council and Mykolaiv City Council.
The objective of the procurement is to supply Integrity Cities with the necessary IT equipment to strengthen their IT infrastructure.
The subject of the tender is IT equipment listed below:
- 7 desktops;
- 11 SSD drives;
- 3 laser multifunctional printers;
- 3 cartridges;
- 1 UPS unit;
- 1 computer monitor;
- 1 scanner;
- 1 external HDD;
- 1 server.
Detailed specification of the equipment is provided in Annex 1.
The financial bid shall be submitted in the format provided in Annex 2. Prices must be quoted in EUR, including costs of delivery to the place of destination, all duties and taxes applicable, and excluding VAT. The EUACI has a VAT exemption as an international technical assistance program.
The financial bid must be accompanied by filled-out tables provided in Annex 1, describing technical specifications / manufacturers / particular models of the equipment offered by the Supplier.
The equipment configuration proposed by the Supplier must be included in the bid and must provide at least the minimum requirements described in Annex 1.
The maximum budget for the procurement is EUR 28,000 including delivery service.
Payments
All the payments under the Contract shall be made in UAH (Ukrainian Hryvnia) according to the official NBU exchange rate published on the business day of the invoice issuance by the Contractor.
The Supplier may request 50% of the payment on signing the contract and the remaining 50% will be paid when the entire assignment will be completed.
Terms of delivery
- Delivery of the equipment to the Chernivtsi Сity Сouncil: 4 desktops, 3 laser multifunctional printers, 3 cartridges, and 4 SSD.
- Delivery of the equipment to the Chervonohrad Сity Сouncil: 1 UPS unit, 1 computer monitor, 1 scanner, 1 external HDD.
- Delivery of the equipment to the Nikopol Сity Сouncil: 3 desktops.
- Delivery of the equipment to the Zhytomyr Сity Сouncil: 7 SSD drives.
- Delivery of the equipment to the Mykolaiv Сity Сouncil: 1 Server.
Delivery timeframe: up to 1 month after signing the contract (no later than 30 June 2024).
How to apply
The proposals shall be submitted in electronic format only within the below deadline to the email: ulytyb@um.dk, cc: serkon@um.dk, indicating the subject line “IT equipment for Integrity Cities”.
Any clarification questions for the bid request should be addressed to ulytyb@um.dk, cc: serkon@um.dk, no later than 20 May 2024, 17:00 Kyiv time.
The deadline for submitting proposals is 27 May 2024, 17:00 Kyiv time.
Bidding language: English.