Tender: Development of software Risk Management, Monitoring, and Efficiency Evaluation System for Procurement for the Agency for Restoration

Development of software Risk Management, Monitoring, and Efficiency Evaluation System for Procurement for the Agency for Restoration

 

The EUACI is seeking a Contractor that can work closely with the EUACI and the Agency to provide:

1. Development and delivery of the system “Risk Management, Monitoring, and Efficiency Evaluation System for Procurement for Agency” Development of design and operational documentation;

2. Deployment and configuration of the System on technical resources specified by the Customer;

3. Carrying out the tests of the System provided for by the current regulatory acts;

4. Guaranteed technical support within 6 months, monitoring of experimental operation, elimination of detected shortcomings, and remarks of the System from the date of introduction of the System into the testing process.

Key Deliverables:

 

Purpose of the request

The system for risk management and monitoring of procurement procedures has several key functions. By integrating these functions, the system plays a crucial role in ensuring the integrity, efficiency, and transparency of the procurement processes, especially in the context of the significant reconstruction efforts underway in Ukraine:

1. Rapidly Identify High-Risk Procurements: It is designed to quickly examine and identify procurements that have a high degree of risk in terms of dishonesty or inefficiency.

2. Automatic Verification of Procurements for Procedural Violations: The system automatically checks procurements for any procedural violations, ensuring compliance with the established norms and regulations.

3. Comprehensive Evaluation of Procurement Results: The system comprehensively assesses the outcomes of procurement procedures conducted by the Agency’s organizations. It compares these results with planned indicators, past performance, and similar organizations within the system, providing a holistic view of performance and efficiency.

4. Monitoring and Evaluating Contract Execution: The system tracks and evaluates the outcomes of contracts executed by the Agency's regional services as part of the reconstruction program. This aspect ensures that the execution of contracts aligns with the agreed terms and objectives, and any deviations are promptly addressed.

5. Generating Reports for Stakeholders: It creates relevant reports for interested parties, including the Agency's management, international partners, central and local governmentauthorities, journalists, and the public. These reports provide insights into the procurement activities, outcomes, and overall effectiveness, fostering accountability and informed decision-making.

The System for risk management and monitoring in public procurement operates with a sophisticated and multifaceted approach including the Data Utilization from the State IT System "PROZORRO". PROZORRO comprises the electronic Auction module, Central Database, and the system for searching and publishing information. The System will be integrated with PROZORRO and will harnesses data PROZORRO. This database is a crucial resource, providing extensive and detailed information on public procurement processes and encompasses several key conditions and checks to ensure transparency, compliance, and efficiency. Those are outlined in various sections, addressing different aspects of the procurement process.

The implementation of such flexible system will enable timely responses to changes in legislation and the behavior of organizations and participants, thereby allowing for rapid action against potential violations. This approach will lead to several significant benefits:

1. Enhanced Competitive Environment and Transparency: By swiftly addressing potential violations, the system will elevate the level of competition and transparency in the realm of public procurement. This enhancement is crucial for fair and open procurement processes.

2. Prevention of Fraud and Corruption: The system's ability to rapidly detect and respond to irregularities plays a pivotal role in preventing possible fraudulent activities and corruption in public procurement. This preventive measure is essential to maintain the integrity of procurement processes.

3. Identification of Weaknesses in Procurements: By pinpointing vulnerabilities in procurement processes, the system strengthens monitoring activities conducted by the Agency. Identifying these weaknesses allows for targeted improvements and risk mitigation strategies.

4. Enhanced Monitoring of Agency Procurements: The system reinforces the monitoring of procurements carried out by the Agency, ensuring that they comply with the legal and procedural standards and are conducted efficiently and transparently.

5. Development of the Agency's Procurement System: The introduction of an automated risk indicator system, including a constructor for their formation, will aid financial control bodies and other interested parties in detecting violations of public procurement legislation. These automated indicators will allow for more efficient and effective oversight of procurement activities, enhancing the overall robustness of the system.

In summary, the flexible system will not only streamline the procurement process but also bolster the integrity and effectiveness of public procurement in Ukraine, aligning it more closely with international standards and best practices.

EUR/DKK Amount

The maximum budget available for this assignment is 633 780DKK (approximately 85,000 EUR). This amount includes subsistence allowance as well as costs related to local travel, and other project-related costs such as for example audit, basic technical assessment and printing.

Length of Contract

Expected duration of the assignment is up to 6 months. The assignment will start in March 2024 and run until the end of August 2024.

IF YOU WOULD LIKE TO PARTICIPATE IN THIS TENDER PROCUREMENT PLEASE CONTACT US at dmyiak@um.dk  for receiving instructions and the templates to be filled.

 The deadline for submission is 18 March 2024