General background
The EU Anti-Corruption Initiative in Ukraine (EUACI) is the European Union’s technical support program in the area of anti-corruption in Ukraine, financed by the European Union, the United Kingdom International Development, and co-financed and implemented by the Ministry of Foreign Affairs of Denmark. The overall objective of the EUACI is to achieve significant progress in preventing and countering corruption, ensuring the coherence and systemic anti-corruption activities of state and local self-government bodies, and to empower civil society and citizens to contribute to the combatting of corruption, as well as the proper process of Ukraine’s post-war recovery. The program runs till April 2027.
The Specialized Anti-Corruption Prosecutor’s Office (SAPO) is one of the key EUACI’s partner. SAPO is now an independent legal entity and is transitioning its IT infrastructure from the Prosecutor General’s Office. Under its 2026–2028 Development Strategy, it is building a standalone, integrated IT environment, introducing internal digital services, and strengthening IT governance through proper licensing and certification.
The EUACI is supporting SAPO in establishing an independent IT infrastructure following its separation from the Prosecutor General’s Office. As part of the SAPO Development Strategy, a modern server cluster based on Dell PowerEdge servers has already been deployed with the EUACI support. The next phase is to complete the software platform required for its production operation.
The project includes the supply, deployment, and integration of a virtualisation platform, data backup and disaster recovery solution, and enterprise licenses for remote server management. These solutions will enable centralised management of server resources, high availability of information systems, reliable data protection and recovery, secure remote administration, and enhanced cyber resilience.
The supply also includes software installation, configuration, integration with SAPO’s existing IT environment, official vendor technical support, and access to software updates and security patches.
Completion of this project is critical for commissioning SAPO’s independent IT infrastructure, ensuring the continuity, reliability, scalability, and security of its information systems, and supporting the institution’s operational independence. Due to state budget constraints, SAPO has requested the EUACI’s support for acquisition these solutions. To implement the project, the EUACI is seeking an experienced consultant to deliver the required scope of work.
Objective
The objective of the project is to complete the deployment of an independent, secure, and resilient IT infrastructure for SAPO by equipping its newly established server environment with the software solutions required for virtualization, data backup and disaster recovery, and remote server management.
The project will enable the production operation of SAPO’s independent IT infrastructure, ensure the continuity, reliability, and cybersecurity of its critical information systems, and support the institution’s operational independence and long-term digital transformation in line with the SAPO Development Strategy.
Scope of work and Deliverables
The Consultant shall supply, deploy, configure, integrate, test, and commission the software solutions required for SAPO’s independent IT infrastructure in accordance with the Technical Specifications.
The scope of work includes:
- Supply of software instances for the virtualisation platform, virtual infrastructure management, backup and disaster recovery solution, and enterprise management.
- Installation, configuration, and integration of all software with SAPO’s existing IT infrastructure.
- Configuration of backup, monitoring, security, and remote server management functions.
- Functional testing, validation, and commissioning of the deployed solutions.
- Provision of necessary technical documentation, administrator training, and knowledge transfer.
- Delivery of manufacturer technical support, software updates, and security patches for the required support period.
Budget, timeframe, and location
The maximum budget for the assignment all included may not exceed EUR 33,000. The Tenderer’s financial proposal shall include all costs for a fee and project-related reimbursable expenses.
The assignment will start following a notification issued by the EUACI, but not earlier than the date of signing the contract between the EUACI and the Supplier. The tentative start date is 31 July 2026. All activities envisaged under this contract shall be completed with a total duration of up to 3 months. The project activities are expected to take place at SAPO’s premises in Kyiv.
The consultant may request an advance payment of up to 30% of the total cost upon contract signing. The remaining 70% will be paid after the goods and services are delivered in accordance with the requirements outlined in the Scope of Work and Deliverables of this TOR.
All payments are subject to verification of deliverable completion and approval by both SAPO and the EUACI.
Reporting and management
The performance of the Contractor will be judged upon reaching the purpose of this contract as well as obtaining its results, as indicated in the section Objective and Deliverables herein respectively. Moreover, the performance of the Contractor will be judged upon the successful implementation of all the specific activities indicated in section Scope of work of this document.
By signing the contract, the Consultant agrees to hold in trust and confidence any information or documents disclosed to the Consultant or discovered by the Consultant or prepared by the Consultant in the course of or as a result of the implementation of the contract, and agrees that it shall be used only for the contract implementation and shall not be disclosed to any third party. The Consultant also agrees not to retain copies of any written information or prototypes in its archive and for its use.
In the period until acceptance, the EUACI, Contractor, and SAPO will hold regular project group meetings to exchange information and seek to clarify any questions of whatsoever nature. The purpose of the project group meetings is to ensure follow-up on any activities between the meetings, and to maintain a common overview of the current stage of the project at a detailed level, based on the applicable detailed schedule, and to ensure the day-to-day progress.
How to apply
The deadline for submitting the proposals is 24 July 2026, 17.00 Kyiv time. All interested companies should submit filled and signed Appendix 1: Forms for Letter of Tender
The proposal shall include the aforementioned information and should be submitted within the above deadline to [email protected] CC to [email protected] indicating the subject line: SAPO Server Software.
Bidder will receive an auto-reply from the [email protected] mailbox when the offer has been received. If you do not receive an auto-reply, your offer was not received and you should contact the EUACI by phone.
Bidding language: English.
Any clarification questions regarding the bid request should be addressed to [email protected], not later than 17 July 2026 17.00 Kyiv time.
Evaluation criteria
The key selection criteria for the supplier are:
- Compliance of a supplier with requirements outlined in Appendix 1.
- Compliance of the software with the technical specifications outlined in Appendix 1.
- Best price.