Project Management Consultancy Service for the National Anti-Corruption Bureau of Ukraine

General background

The EU Anti-Corruption Initiative in Ukraine (EUACI) is the European Union’s technical support program in the area of anti-corruption in Ukraine, co-funded and implemented by the Ministry of Foreign Affairs in Denmark. The overall objective of the EUACI is to achieve significant progress in preventing and countering corruption, ensuring the coherence and systemic anti-corruption activities of state and local self-government bodies, and to empower civil society and citizens to contribute to the combatting of corruption, as well as the proper process of Ukraine’s post-war recovery. The program runs till April 2027.

The National Anti-Corruption Bureau of Ukraine (NABU) is one of the key EUACI partners, playing a crucial role in combating high-level corruption and strengthening the rule of law in Ukraine. As part of this cooperation, the EUACI supports NABU’s IT capacity building, ensuring the bureau has the necessary digital infrastructure to operate efficiently and securely.

As part of this support, the EUACI is seeking a consultant specializing in the customization of task-management and tracking systems, as well as an expert in project management, to help implement modern project management principles within the Bureau. This effort aims to strengthen NABU’s operational efficiency, enhance internal workflow transparency, and ensure the effective planning and execution of institutional development initiatives.

Objective

The objective of this project is to deliver project management guidelines for working with the task manager tool, including but not limited to instructions, templates, and descriptions of the various project stages tailored for NABU.

This project aims to strengthen NABU’s overall capacity, enabling it to fulfil its mandate more effectively.

Scope of work

The scope of work* covers the implementation of all activities required for the achievement of its objective as outlined above, including but not limited to:

1. Conduct an initial assessment of NABU’s existing project management practices and task-management workflows.
2. Develop project management guidelines, including instructions, templates, and descriptions of all project lifecycle stages.
3. Prepare practical examples and ready-to-use templates tailored to NABU’s operational context.
4. Customize the task-management and tracking system to reflect standardized project processes, workflows, and reporting needs.
5. Create user guidance for operating the task-management system in line with the new project management framework.
6. Present draft deliverables, collect feedback, and finalize all documents and configurations after one iteration of revisions.

Deliverables

1. Project Management Guidelines Package, including but not limited to:
2. Instructions and descriptions for all project lifecycle stages (initiation, planning, execution & monitoring, closure)
3. Templates and ready-to-use forms for each required document (e.g., Project Charter, Stakeholder Register, Business Case, WBS, RACI, Risk Register, Communication Plan, Status Reports, Closure Report, Lessons Learned, Handover document)
4. Practical examples: generic business example + NABU-specific example for each document.
5. Acceptance certificate approved by NABU summarizing the achieved results of service.

Team composition and qualifications

It is envisaged that the assignment will be implemented by an individual expert or a team of experts familiar with the context and experienced with similar assignments.

The contractor can propose a composition of an experts’ team, which, in his opinion, is most appropriate for the assignment.

The project expert/team should be delegated for the entire duration of the project.

Qualifications and Competence of Project Management Expert:

Budget, timeframe, and location

The maximum budget for the assignment all included may not exceed EUR 3,000. The Tenderer’s financial proposal shall include all costs for a fee and project-related reimbursable expenses.

The assignment will start following a notification issued by the contracting authority, but not earlier than the date of signing the contract between the EUACI and the Consultant. The tentative start date is 15 December 2025. All activities envisaged under this contract shall be completed with a total duration of up to 4 months. The project activities are expected to take place in Kyiv.

The consultant may request an advance payment of up to 30% of the total cost upon contract signing. The remaining 70% will be paid after the consultancy services are delivered in accordance with the requirements outlined in the Scope of Work and Deliverables of this ToR.

All payments are subject to verification of deliverable completion and approval by both NABU and EUACI.

Reporting and management

The performance of the Contractor will be judged upon reaching the purpose of this contract as well as obtaining its results, as indicated in the section Objective and Deliverables herein respectively. Moreover, the performance of the Contractor will be judged upon the successful implementation of all the specific activities indicated in section Scope of work of this document.

By signing the contract, the Consultant agrees to hold in trust and confidence any information or documents disclosed to the Consultant or discovered by the Consultant or prepared by the Consultant in the course of or as a result of the implementation of the contract, and agrees that it shall be used only for the contract implementation and shall not be disclosed to any third party. The Consultant also agrees not to retain copies of any written information or prototypes in its archive and for its use.

In the period until acceptance, the EUACI, Contractor, and Beneficiary will hold regular project group meetings to exchange information and seek to clarify any questions of whatsoever nature. The purpose of the project group meetings is to ensure follow-up on any activities between the meetings, and to maintain a common overview of the current stage of the project at a detailed level, based on the applicable detailed schedule, and to ensure the day-to-day progress.

How to apply

The deadline for submitting the proposals is 17 December 2025, 17.00 Kyiv time. All interested experts should submit:

• Filled and signed Appendix 1 (portfolio of relevant projects, technical approach and workplan, CV of key staff, confirm readiness to provide technical support service as described in Appendix 1)
• Financial offer

The proposal shall include the aforementioned information and should be submitted within the above deadline to [email protected] CC to [email protected], indicating the subject line: NABU PM Expert.

You will receive an auto-reply from the [email protected] mailbox when the offer has been received. If you do not receive an auto-reply, your offer was not received, and you should contact the EUACI by phone.

Bidding language: English.

Any clarification questions regarding the bid request should be addressed to  [email protected], not later than 10 December 2025, 17.00 Kyiv time.

Evaluation criteria

Bids will be evaluated in accordance with the criteria provided below:

The evaluation methodology is described in Appendix 2.

* The scope of work and deliverables refers to consultancy service provided by a project management expert within the Worksection solution