General background
The EU Anti-Corruption Initiative in Ukraine (EUACI) is the European Union’s technical support program in the area of anti-corruption in Ukraine, co-funded and implemented by the Ministry of Foreign Affairs in Denmark. The overall objective of the EUACI is to achieve significant progress in preventing and countering corruption, ensuring the coherence and systemic anti-corruption activities of state and local self-government bodies, and to empower civil society and citizens to contribute to the combatting of corruption, as well as the proper process of Ukraine’s post-war recovery. The program runs till April 2027.
The Specialized Anti-Corruption Prosecutor’s Office (SAPO) is one of the key EUACI partners, playing a crucial role in combating high-level corruption and strengthening the rule of law in Ukraine. As part of this cooperation, the EUACI supports SAPO’s IT and communication capacities building, ensuring it has the necessary digital infrastructure to operate efficiently and securely.
Following its establishment as an independent legal entity, SAPO requires the development and launch of an official website to strengthen its institutional independence, transparency, and communication capacity. Until recently, information about SAPO’s work was published on the Office of the Prosecutor General’s website, which no longer reflects its status as an autonomous body. At present, SAPO relies on social media channels that lack the functionality, security, and sustainability needed for institutional communication.
The new website will serve as SAPO’s primary communication platform with society, the media, civil society organizations, and international partners. It will provide a reliable source of information, ensuring transparency and reinforcing SAPO’s institutional independence.
Objective
The objective of this project is to support SAPO in strengthening its institutional independence and transparency by developing and launching an official website. The website will serve as SAPO’s communication platform with the public, media, civil society, and international partners.
This project aims to strengthen SAPO’s overall capacity, enabling it to fulfil its mandate more efficiently and effectively.
Scope of work
The Contractor shall provide a full cycle of services for the development and deployment of the SAPO official website. The scope of work includes but not limited to the following:
1. Planning
– Review and update of the technical requirements.
2. Design
– Develop a design concept aligned with technical specification.
– Create a complete website design, including user interface (UI) and user experience (UX).
3. Development
– Build the website in accordance with the approved design and functional requirements.
– Ensure responsiveness (desktop/mobile), multilingual support, and CMS integration.
4. Testing
– Conduct functional, usability, and security testing.
– Provide bug fixing and optimization.
5. Training and Documentation
– Prepare user instructions and administrative guidelines for SAPO staff.
– Deliver training sessions on content management and system administration.
6. Preparation for Deployment
– Hand over all project documentation, including user manuals and administrative instructions.
– Provide SAPO’s technical team with deployment guidelines.
7. Deployment
– Deploy the website in the production environment.
– Ensure the website is fully operational and accessible.
8. Warranty and Technical Support
– Provide warranty and technical support for a period of 12 months from the date of commissioning (signing of the acceptance certificate).
– Support includes bug fixing, resolving operational issues, and ensuring stable performance of the website during the warranty period.
The website’s technical specification is provided in Appendix 1 to this TOR.
Deliverables
- Approved and updated technical requirements.
- Website design concept and complete design package.
- Fully developed and responsive website, compliant with functional and technical requirements.
- Completed testing and quality assurance report.
- User and administrator instructions/manuals.
- Training for SAPO staff.
- Handover package with all documentation.
- Official launch of the SAPO website.
- Warranty and technical support for 12 months after commissioning (the contractor shall provide a guarantee letter confirming its obligations regarding the support period).
Team composition and qualifications
It is envisaged that the assignment will be implemented by a team of experts familiar with the context and experienced with similar assignments. By putting forward a team of experts, the Contractor shall ensure that the task will be developed with as much straightforwardness as possible, the proposed approach and the methodology shall be fine-tuned and a detailed work plan shall be elaborated.
The Contractor’s team is expected to include, at a minimum, the following key profiles:
- Project manager
- Business analyst
- Lead UX/UI designer
- Lead full-stack developer
- DevOps engineer
- QA engineer
The contractor can propose a composition of an experts’ team, which, in his opinion, is most appropriate for the assignment.
The project team should be delegated for the entire duration of the project. The composition of the project team may only be modified as a matter of exception, subject to agreement of the parties; the contractor should provide a qualified replacement in a short time.
Qualifications and Competence of Key Staff are in the document attached.
Budget, timeframe, and location
The maximum budget for the assignment, all included, may not exceed EUR 30,000. The Tenderer’s financial proposal shall include all costs for a fee and project-related reimbursable expenses.
The assignment will start following a notification issued by the contracting authority, but not earlier than the date of signing the contract between the EUACI and the Contractor. The tentative start date is 20 October 2025. All activities envisaged under this contract shall be completed with a total duration of up to 6 months (excluding the technical support period after deployment). The project activities are expected to take place in Kyiv.
Payment will be made in a maximum of two instalments.
The first instalment, representing a maximum of 30% of the total contract value, will be made after receipt and approval of the Contractor’s updated work plan.
The second and final payment of 70% will be made upon the official launch of the website and approval of all other project deliverables and documents, including the final invoice.
All payments are subject to verification of deliverable completion and approval by both SAPO and EUACI.
Reporting and management
The performance of the Contractor will be judged upon reaching the purpose of this project as well as obtaining its results, as indicated in the section “Objective” and “Deliverables” herein respectively. Moreover, the performance of the Contractor will be judged upon the successful implementation of all the specific activities indicated in section “Scope of work” of this document
By signing the contract, the Consultant agrees to hold in trust and confidence any information or documents disclosed to the Consultant or discovered by the Consultant or prepared by the Consultant in the course of or as a result of the implementation of the contract, and agrees that it shall be used only for the contract implementation and shall not be disclosed to any third party. The Consultant also agrees not to retain copies of any written information or prototypes in its archive and for its use.
In the period until acceptance, the EUACI, Contractor, and Beneficiary will hold regular project group meetings to exchange information and seek to clarify any questions of whatsoever nature. The purpose of the project group meetings is to ensure follow-up on any activities between the meetings, and to maintain a common overview of the current stage of the project at a detailed level, based on the applicable detailed schedule, and to ensure the day-to-day progress.
How to apply
The deadline for submitting the proposals is 15 October 2025, 17.00 Kyiv time.
All interested companies or experts should submit:
- Filled and signed Appendix 2 (portfolio of relevant projects, technical approach and workplan, CV of key staff)
- Financial offer.
The proposal shall include the aforementioned information and should be submitted within the above deadline to [email protected] сс to [email protected] and [email protected], indicating the subject line: SAPO website.
You will receive an auto-reply from the [email protected] mailbox when the offer has been received. If you do not receive an auto-reply, your offer was not received, and you should contact the EUACI by phone.
Bidding language: English.
Any clarification questions regarding the bid request should be addressed to [email protected], not later than 07 October 2025 17.00 Kyiv time.
The evaluation methodology is described in Appendix 3.