General background
The EU Anti-Corruption Initiative in Ukraine (EUACI) is the European Union’s technical support program in the area of anti-corruption in Ukraine, co-funded and implemented by the Ministry of Foreign Affairs in Denmark. The overall objective of the EUACI is to achieve significant progress in preventing and countering corruption, ensuring the coherence and systemic anti-corruption activities of state and local self-government bodies, and to empower civil society and citizens to contribute to the combatting of corruption, as well as the proper process of Ukraine’s post-war recovery. The program runs till April 2027.
The National Anti-Corruption Bureau of Ukraine (NABU) is one of the EUACI’s key partners, playing a vital role in combating high-level corruption and upholding the rule of law in Ukraine. As part of this cooperation, the EUACI supports the development of NABU’s capacity, ensuring that the Bureau has the necessary infrastructure and technological capabilities to operate efficiently and securely.
As part of this support, the EUACI is seeking a supplier of a project management (PM) solution that meets NABU’s needs by providing comprehensive oversight of each project, its implementation, and related processes. Among the general requirements, the most important are the availability of the solution on the local market (including maintenance and support) and evidence of successful implementation within other state agencies. Regarding functional and technical requirements, key considerations include meeting the minimum technical specifications of NABU’s IT infrastructure and the availability of Ukrainian localisation. The proposed solution should meet the requirements outlined in this Terms of Reference (TOR).
NABU is a beneficiary for the procurement. The contracting authority is the Ministry of Foreign Affairs of Denmark, EUACI.
Objective
The objective of this procurement is to acquire a project management (PM) software solution that enables NABU to ensure comprehensive oversight and effective coordination of its projects, their implementation, and associated processes.
This, in turn, will strengthen NABU’s overall capacity and support the agency in fulfilling its mandate more efficiently while maintaining a stronger operational track record.
Deliverables
The subject of the tender is the supply of a project management software solution, including local maintenance and support services, that meets the functional and technical requirements defined in TOR for use by NABU.
The software should be in compliance with the requirements specified in Appendix 1 of the TOR, including software functionality, compatibility with NABU IT infrastructure, and security standards.
Budget, payments, and timeframe
The maximum budget for the assignment is EUR 12,000 and should cover the cost of a software solution (subscription/SaaS[1]), including availability for a period of 12 months.
The delivery of the license (subscription/SaaS) will be carried out via email to the designated contact person at NABU and confirmed through an Acceptance Certificate signed between the EUACI and the Supplier.
The supplier may request an advance payment of up to 30% of the total cost upon contract signing. The remaining 70% will be paid after the license has been successfully transferred to NABU.
How to apply
The deadline for submitting the proposal is December 17, 2025, 17.00 Kyiv time.
The financial bid should be submitted within the above deadline to [email protected] cc to [email protected] indicating the subject line: “NABU PM solution”.
You will receive an auto-reply from the [email protected] mailbox when the offer has been received. If you do not receive an auto-reply, your offer was not received and you should contact the EUACI by phone.
Prices must be quoted in EUR, all duties and taxes applicable, and excluding VAT. The EUACI has a VAT exemption as an international technical assistance program.
The EUACI Procurement Plan and Registration Card are available on the official website of the Cabinet of Ministers of Ukraine.
Bidding language: English.
Any clarification questions regarding the terms of reference should be addressed to [email protected], not later than December 10, 2025, 17.00 time.
Evaluation criteria
The main selection criteria will be:
- Full compliance with the requirements specified in Annex 1 of the TOR.
- Best price, including licensing and technical support services.
[1] SaaS (Software as a Service) is a software delivery model in which users access an application over the internet, typically through a web browser, without needing to install, maintain, or update the software on their own computers or servers.