1. INTRODUCTION

General overview

The European Union Anti-Corruption Initiative in Ukraine (EUACI) Phase II is the largest European Union (EU) support programme in the area of anti-corruption in Ukraine, co-funded and implemented by the Ministry of Foreign Affairs of Denmark on behalf of the EU. It is a four-year programme (2020-2024) building on flagship Phase I of the EUACI, funded by the EU, implemented and co-funded by Denmark in 2017-2020.

The overall objective of EUACI Phase II is reduction of corruption in Ukraine on the national and local levels through the empowerment of citizens, the civil society, business, and state institutions.

Application of anti-corruption tools in selected Integrity Cities aimed at increased transparency and accountability of local administration.

This specific assignment concerns the EUACI’s support to local level (cities) by providing Hardware for the different activities of cities including Geo-Portal projects or others in the cities of Chervonohrad, Chernivtsi, Zhytomyr, and Nikopol.

Contracting Authority

The contracting authority is the Ministry of Foreign Affairs of Denmark, EUACI, hereinafter referred as the Customer.

2. OBJECTIVE

The objective is to procure equipment, namely 15 personal computers (desktops) for public servants of cities’ executive committees for managing and processing data in geo-information systems (GIS) modules, e-reception hall management and others. E-reception hall development and GIS are part of EUACI Component 2 and Integrity Cities partnership.

3. BIDDING DETAILS (INSTRUCTION TO BIDDERS)

The subject of the tender is supply and delivery of personal computers (desktops) to the city councils of Chervonohrad, Chernivtsi, Zhytomyr, and Nikopol.

#	Description	Beneficiary	Qty
1	Desktop	Chervonohrad	4
2	Desktop	Chernivtsi	4
3	Desktop	Zhytomyr	4
4	Desktop	Nikopol	3

Detailed specification of the equipment is provided in Annex 1.

The financial bid shall be submitted in the format provided in Annex 2. Prices must be quoted in EUR, including costs of delivery to the place of destination, all duties and taxes applicable, and excluding VAT.

The financial bid must be accompanied by filled out tables provided in Annex 1, describing technical specifications / manufacturers / particular models of the equipment offered by the Supplier.

The equipment configuration proposed by the Supplier must be included in the bid and must provide at least the minimum requirements described in Annex 1.

Payments

All the payments under the Contract shall be made in UAH (Ukrainian Hryvnia) according to the official NBU exchange rate published on the business day of the invoice issuance by the Contractor.

The payment under the Contract will be made upon the delivery of equipment to the beneficiaries.

Please pay attention that the EUACI has a VAT exemption as an international technical assistance program.

Terms of delivery

Delivery of the equipment to the city councils: Chervonohrad (4 PCs), Chernivtsi (4 PCs), Zhytomyr (4 PCs) and Nikopol (3 PCs).
Delivery timeframe: during three weeks after signing the contract.

How to apply

The proposals shall be submitted in electronic format only within the below deadline to the email: dmyiak@um.dk, cc: serkon@um.dk, indicating the subject line “IT equipment for integrity cities”

Any clarification questions for the bid request should be addressed to dmyiak@um.dk, cc: serkon@um.dk, no later than 7 June 2023, 17:00 Kyiv time.

Deadline for submitting proposals is 15 June 2023, 17:00 Kyiv time.

4. BIDS EVALUATION CRITERIA

Bids will be evaluated in accordance with the criteria provided below:

#	Criteria	Weight
1	Meets / exceeds the Technical Specifications (Annex 1)	20%
2	Price	80%

5. TIMEFRAME

Task	Date	Time
Issuing the Request for Bid (this document)	31 May
Deadline for submission of bids by Supplier(s)	15 June	17:00 Kyiv time
Evaluation of the bids	16 June
Notification of award to the successful Supplier(s)	19 June
Signature of the contract(s)	26 June
Supply of IT Equipment	27 June – 12 July