Terms of Reference

for the modernization of the geoportal of the Mykolaiv City Council

Background and context

The European Union Anti-Corruption Initiative (EUACI) in Ukraine is a joint EU and Government of Denmark financed programme aimed at supporting Ukraine in its efforts to reduce corruption at the national and local level through the empowerment of citizens, the civil society, businesses and state institutions. In May 2020, the EUACI entered its phase II which runs till mid-2024.

The partnership with Integrity Cities

Mykolaiv is an addition to five Ukrainian cities which have been selected for the implementation of the Integrity Cities concept of the Programme. Based on the agreement with the Mykolaiv City Mayor, the EUACI envisages an Integrity Support Office of experts in the local municipality, headed by an advisor to the Mayor to support the integrity transformation, transparency and accountability of the reconstruction process.

Scope of work and expected deliverables

This specific assignment concerns the EUACI's support for the Mykolaiv City Council’s encouragement of the modernization of the geoportal of the Mykolaiv City Council. The main goal of the modernization efforts is to enhance the efficiency and functionality of the geoportal. The modernization is aimed at streamlining and improving the geoportal interface and upgrading its functionality to simplify user interaction and ensure quick access to the information in order to meet the information needs of the community and citizens.

In this context, the EUACI is seeking a Contractor to work closely with the EUACI and its partner city in official web portal development and implementation.

The attached Terms of Reference (ToR) provide more details about the assignment and scope of work.

Contracting authority

The contracting authority is the European Union Anti-Corruption Initiative in Ukraine.

Project Timeline

The assignment will start following a notification issued by the contracting authority, but not earlier than the date of signing the contract between the EUACI and the Contractor. The expected duration of the assignment is up to 4 months, with a tentative start in January 2024 and completion in May 2024.

Bidding details

The bidder must submit the following information to be considered:

  1. A brief profile (maximum two pages) of the company.
  2. A list of assignments, similar to this project, executed in the last five years (must include website addresses).
  3. Provide a detailed description of the methodology, scope of work and timeline of the project as well as key assumptions.
  4. Provide a budget for the services in EUR, inclusive of all taxes or other such charges (without VAT).

Deadline for proposals submission is January 23, 2024, 18:00 Kyiv time.

The maximum budget available for this assignment is EUR 10,000.

How to apply

The proposals shall be submitted within the above deadlines to the e-mail: tarslu@um.dk, cc olena.ogorodnik@gmail.com, indicating the subject line “Mykolaiv geoportal modernization”.

Bidding language: English or Ukrainian.

Clarification questions

Questions for the Request for Bid should be addressed to Taras Sluchyk tarslu@um.dk, cc olena.ogorodnik@gmail.com, no later than January 16, 2024, 18:00 Kyiv time.

Evaluation criteria

Bids will be evaluated in accordance with the criteria provided below:





Portfolio of projects successfully completed on websites development/modernisation, quality and relevance of past work



Proposed methodology and detailed timelines



Proposed budget